Privacy Policy

Edit Events LLC (“Edit Events,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly. This Privacy Policy explains how we collect, use, share, and protect information when you interact with our brands, websites, events, communications, and related services, including:

• Edit (including Palm Beach Edit, Charleston Edit, Nashville Edit, and related markets)
• Coast Collective
• Our websites, including palmbeachedit.com, coastcollectiveshow.com, editeventss.com, and any successor or related domains we operate
• Our email, SMS, and other communications
• In-person trade shows, fashion events, and related programs we produce

Collectively, these are referred to in this Policy as the “Services.” By using the Services, you acknowledge that you have read and understood this Privacy Policy.

This Policy applies to information we collect from and about:

• Visitors to our websites
• Buyers, retailers, and other industry attendees who register for or attend our events
• Brands, vendors, exhibitors, sponsors, and prospective exhibitors who apply to or participate in our events
• Subscribers to our marketing emails, SMS messages, or other communications
• Vendors, contractors, and other business contacts

If you act on behalf of a company, you represent that you have authority to provide the relevant information and consents described in this Policy.

We collect information in three general ways: (a) information you provide to us directly, (b) information we collect automatically through technology, and (c) information we receive from third parties.

3.1 Information You Provide

Depending on how you interact with us, this may include:

• Identity and contact information: name, business name, job title, mailing address, email address, telephone number, social media handles, and similar identifiers.
• Application and registration information: brand information, product categories, website and lookbook links, references, photographs of product or showroom space, geographic markets served, prior trade show history, and similar information submitted through application forms (including via Tally, Typeform, Partiful, or Squarespace).
• Payment information: billing name and address, payment method, and information related to deposits, booth fees, sponsorship fees, registration fees, or other purchases. Card numbers and similar sensitive payment credentials are submitted directly to our payment processors (such as Squarespace Commerce and Stripe) and are not retained in our own systems in unencrypted form.
• Event and travel information: show attendance preferences, hotel booking and rooming list information you submit to us, dietary or accessibility requests, and on-site activities you participate in.
• Communications and marketing preferences: the content of emails, text messages, voicemails, or messages you send to us; opt-in and opt-out preferences; survey responses; and feedback.
• User-generated content: photos, videos, comments, testimonials, or other content you submit to us or share with us in connection with the Services.

3.2 Information We Collect Automatically

When you visit our websites or engage with our digital communications, we may automatically collect:

• Device and connection information: IP address, browser type and version, operating system, device type, referring URL, and similar technical data.
• Usage information: pages viewed, links clicked, time spent on pages, search terms entered, and session activity.
• Email engagement: open, click, bounce, and unsubscribe activity from emails sent through providers such as GMass, Google Workspace, Mailchimp, or Squarespace Email Campaigns.
• Cookies and similar technologies: as described in Section 9 (Cookies and Tracking Technologies) below.

3.3 Information from Third Parties

We may receive information about you from:

• Publicly available sources, including business directories, industry databases, and public social media profiles (for example, when we identify potential buyers or vendors through Instagram or trade publications)
• Referrals from existing exhibitors, buyers, or partners
• Third-party service providers, including hotel partners, registration platforms, and lead-scanning vendors operating on our behalf at events
• Sponsors, co-marketing partners, and affiliated trade show organizers, where you have agreed to such sharing

We use the information we collect for the following business purposes:

• Operate our events: review applications, confirm placements, assign booths, manage rooming lists, coordinate logistics, issue badges, and communicate event details.
• Process payments: invoice, collect, refund, and reconcile deposits, booth fees, sponsorship fees, and other amounts.
• Communicate with you: respond to inquiries, send transactional messages, send event reminders, deliver newsletters and marketing campaigns, and conduct surveys.
• Market and grow our community: send invitations, promotional offers, and information about upcoming markets, brands, and partners, in compliance with applicable law.
• Improve our Services: analyze trends, evaluate the effectiveness of marketing, develop new offerings, and improve the user experience of our websites and events.
• Protect our Services: detect and prevent fraud, unauthorized access, and other harmful activity; enforce our terms; and protect the rights, property, and safety of Edit Events, our community, and the public.
• Comply with law: meet legal, regulatory, accounting, tax, and reporting obligations, and respond to lawful requests from authorities.

Where required by applicable law, we will only process your personal information based on a valid legal basis, such as your consent, the performance of a contract with you, our legitimate interests, or compliance with a legal obligation.

We do not sell your personal information for money. We may share your information in the following circumstances:

5.1 Service Providers

We share information with vendors and service providers who process information on our behalf to support the Services. These currently include, among others, providers of:

• Website hosting and e-commerce (e.g., Squarespace)
• Email marketing and deliverability (e.g., GMass, Google Workspace, Mailchimp)
• Form and survey collection (e.g., Tally, Typeform)
• SMS and voice messaging (e.g., Twilio)
• Event registration, RSVP, and ticketing (e.g., Partiful)
• Payment processing (e.g., Squarespace Commerce, Stripe)
• Analytics and advertising measurement (e.g., Google Analytics, Meta)
• Cloud storage, file collaboration, and productivity tools (e.g., Google Workspace)
• On-site services such as hotels, venues, security, photography, printing, and lead capture

These providers are authorized to use your information only as necessary to provide services to us and are required to protect it consistent with this Policy and applicable law.

5.2 Business Partners

With your reasonable expectation or consent, we may share information with co-sponsors, partner brands, affiliated trade shows, or other industry partners. Examples include sharing a buyer's contact information with a brand the buyer met at our event, sharing rooming list information with our hotel partner, or providing a sponsor with information about attendees of an activation they funded. We will only share information in ways that are reasonably consistent with the purpose for which it was provided.

5.3 Corporate Transactions

If we are involved in a merger, acquisition, financing, reorganization, sale of assets, or similar transaction, your information may be transferred as part of that transaction, subject to customary confidentiality protections.

5.4 Legal and Safety

We may disclose information when we believe in good faith that disclosure is required or appropriate to: (a) comply with applicable law, legal process, or government request; (b) enforce our terms and policies; (c) protect the rights, property, or safety of Edit Events, our community, or others; or (d) detect, prevent, or address fraud, security, or technical issues.

5.5 With Your Direction

We may share your information at your direction or with your consent.

If you provide your email address or phone number, or if you have an existing business relationship with us, we may send you marketing communications about our events, partners, and Services. You can opt out of marketing communications at any time:

• Email: click the “unsubscribe” link at the bottom of any marketing email, or contact us using the information in Section 16.
• SMS: reply STOP to any text message we send to opt out of further text messages from that program. Reply HELP for help. Message and data rates may apply.

We will continue to send you transactional or relationship messages (for example, application confirmations, payment receipts, or important updates about an event you are registered for) even after you opt out of marketing.

When you provide a mobile number and opt in to receive text messages from us, you consent to receive automated and non-automated text messages from Edit Events at the number provided. Consent to receive marketing text messages is not a condition of registration, application, exhibiting, or purchase. Message frequency varies. Message and data rates may apply. Reply STOP to opt out and HELP for help. Carriers are not liable for delayed or undelivered messages.

Our websites use cookies, pixels, tags, and similar technologies (collectively, “cookies”) to operate, secure, analyze, and improve our Services. We use:

• Essential cookies, which are necessary for the site to function (for example, to maintain a shopping cart session).
• Analytics cookies, which help us understand how visitors use our websites (for example, Google Analytics).
• Marketing cookies, which support advertising and the measurement of marketing campaigns.

Most browsers allow you to manage cookies through their settings. Disabling certain cookies may affect the functionality of our Services. Where required by law, we will obtain your consent before placing non-essential cookies on your device.

Payments made through our Services are processed by third-party payment processors. We do not store full payment card numbers on our own servers. By submitting payment information, you agree to the terms and privacy practices of the applicable payment processor. We retain certain transaction information (such as the date, amount, last four digits of the card, and authorization code) for accounting, tax, dispute resolution, and recordkeeping purposes.

By attending or participating in our events, you acknowledge that the events are professional environments in which photography, video, and audio recording occur for editorial, promotional, marketing, archival, and similar purposes. We, our authorized photographers, sponsors, partners, exhibitors, and media may capture images, video, and audio at our events that include attendees, vendors, and other participants.

Unless you notify us in writing in advance and we confirm in writing, you grant Edit Events and our designees the right to use your image, likeness, voice, and statements, in whole or in part, in any media now known or later developed, without further notice, approval, or compensation, for purposes related to documenting and promoting our events and brands.

If you have concerns about being photographed or recorded, please contact us in advance using the information in Section 16 and we will use reasonable efforts to accommodate your request.

We retain personal information for as long as needed to provide the Services, maintain our relationship with you, and for the additional purposes described in this Policy, including to comply with legal, accounting, tax, audit, and dispute resolution obligations. When we no longer have a legitimate business need to process your information, we will either delete or anonymize it, or, where this is not possible, securely store it and isolate it from further processing until deletion is possible.

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, and destruction. However, no method of transmission over the internet or method of electronic storage is fully secure, and we cannot guarantee absolute security. You are responsible for safeguarding any account credentials you use to access the Services.

Edit Events is based in the United States, and our Services are operated from the United States. If you access the Services or provide information to us from outside the United States, you understand that your information will be transferred to, stored, and processed in the United States, where data protection laws may differ from those of your country.

If you are located in the European Economic Area, the United Kingdom, or another jurisdiction with cross-border data transfer restrictions, you consent to the transfer of your information to the United States and other jurisdictions where we and our service providers operate. Where required, we will rely on appropriate safeguards, such as standard contractual clauses, to protect your information.

Subject to applicable law, individuals in such jurisdictions may have rights to access, correct, delete, restrict, or object to the processing of their personal information, to data portability, and to lodge a complaint with a supervisory authority. To exercise these rights, please contact us using the information in Section 16.

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, “CCPA”), provides you with the following rights, subject to certain exceptions:

• Right to know: the categories and specific pieces of personal information we have collected about you, the categories of sources, the business or commercial purposes for collection, and the categories of third parties with whom we share or disclose your personal information.
• Right to delete: personal information we have collected from you.
• Right to correct: inaccurate personal information we maintain about you.
• Right to opt out: of the “sale” or “sharing” of your personal information, as those terms are defined under the CCPA. We do not sell personal information for money. To the extent any of our advertising or analytics activity constitutes “sharing” under the CCPA, you may opt out by contacting us using the information in Section 16.
• Right to limit use of sensitive personal information: we do not use sensitive personal information for purposes other than those permitted without an opt-out under the CCPA.
• Right to non-discrimination: for exercising your CCPA rights.

To exercise these rights, please contact us using the information in Section 16. We may need to verify your identity before responding. You may also designate an authorized agent to make a request on your behalf, subject to verification.

Residents of certain other U.S. states, including Florida (under the Florida Digital Bill of Rights, to the extent applicable), Colorado, Connecticut, Delaware, Iowa, Montana, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia, may have rights similar to those described in Section 14, including the rights to access, correct, delete, and obtain a portable copy of certain personal information, and to opt out of certain processing for purposes of targeted advertising, sale of personal information, or significant profiling. To exercise any such rights, please contact us using the information in Section 16. We will respond as required by applicable law.

Our Services are intended for business and professional audiences. We do not knowingly collect personal information from children under the age of 16, and our Services are not directed to children. If you believe a child under 16 has provided us with personal information, please contact us using the information in Section 18 below and we will take reasonable steps to delete that information.

Our Services may contain links to, or be presented alongside, websites and services operated by third parties, including social media platforms, hotels, payment processors, and partner brands. We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies before providing them with information.

If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us:

• Edit Events LLC
• Palm Beach Gardens, Florida
• Email (Edit / Palm Beach Edit): info@palmbeachedit.com
• Email (Coast Collective): info@coastcollectiveshow.com
• Website: editeventss.com

We may update this Privacy Policy from time to time. When we make material changes, we will update the “Last Updated” date at the top of this Policy and, where appropriate, provide additional notice (such as a banner on our websites or an email to subscribers). Your continued use of the Services after the effective date of any updated Policy constitutes your acceptance of the updated Policy.